Dr. Stephanie Constant, NIH’s Review Policy Officer, joins us in this next episode of the NIH All About Grants podcast to talk about Post-Submission materials. She will tell us about the purpose of the policy, what “unforeseen events” can be added after submission (such as preliminary data in certain situations), what cannot (like preprints), logistics for providing them to NIH, how reviewers use this additional information, and who to contact.
With the expiration of the Public Health Emergency on May 11 comes the end of the special exception that allowed applicants to submit a one-page update of preliminary data as post-submission materials. However, going forward, NIH is revising our standard post-submission material policy.
NIH Will Continue to Accept Preliminary Data as Post-Submission Material Through August/October 2021 Councils
In recognition of the fact that COVID-19 may still be adversely affecting the ability of applicants to generate preliminary data, NIH will continue to accept a one-page update with preliminary data as post-submission materials for applications submitted for the August/October 2021 council (beginning with applications submitted for the January 25, 2021 due date for Summer 2021 review meetings), ONLY if the Funding Opportunity Announcement (FOA) used for submission allowed preliminary data in the application.
Post-submission materials are those submitted after submission of the grant application but prior to initial peer review. They are not intended to correct oversights or errors discovered after submission of the application, but rather allow applicants the opportunity to respond to unforeseen events. Our policy on post-submission materials outlines allowable materials and how to submit them. The steps to submit these materials are summarized here.
What happens if an institution has already submitted an application, and due to effects of COVID-19, some of the information needs to be revised?
Institutions affected by COVID-19 will be allowed to submit post-submission grant application materials to revise information that was submitted in an application as long as the materials are received at least fourteen days before the start of the review meeting. The post-submission grant application materials policy remains in effect. Only the types of materials allowed under the policy can be accepted. A letter of explanation (one page max.) is required.
Effective immediately, post-submission videos do not need to be embedded in .pdf files. Acceptable formats for videos are .mp4, .mov, .avi, and .wmv. All other aspects of our video policy remain unchanged.