What is a “Person Month” & How Do I Calculate It?

A “person month” is the metric for expressing the effort (amount of time) principal investigators (PIs), faculty and other senior personnel devote to a specific project. The effort is based on the type of appointment of the individual with the organization; e.g., calendar year (CY), academic year (AY), and/or summer term (SM); and the organization’s definition of such. For instance, some institutions define the academic year as a 9-month appointment while others define it as a 10-month appointment.

Conversion of percentage of effort to person months is straight-forward. To calculate person months, multiply the percentage of your effort associated with the project times the number of months of your appointment. For example: …. Continue reading

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How Can I Check If I Am Eligible to Submit an Application Under NIH’s Continuous Submission Policy?

NIH’s continuous submission policy provides members of review and advisory groups and reviewers with recent substantial service the benefit of submitting R01, R21, and R34 applications at any time in response to active funding opportunity announcements (FOAs) that have standard due dates. You can check your eligibility to submit applications under NIH’s continuous submission policy by logging into eRA Commons …. NIH recently published consolidated guidance on continuous submission. …. Continue reading

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Does NIH Expect Completion of GCP Training by the January 1, 2017 Effective Date?

Institutions need not regard the NIH Good Clinical Practice (GCP) policy’s effective date as a deadline by which we expect NIH-funded investigators and clinical trial staff involved in the design, conduct, oversight, or management of clinical trials to complete GCP training. Rather, as long as steps are being taken to meet the expectation, e.g., staff who have not yet been trained have signed up for a course, the training itself can be completed after the effective date. For more information, …. Continue reading

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Do I Have to Take a Particular Good Clinical Practice (GCP) Training Program to Meet NIH Policy Expectations?

The GCP policy does not specify that a particular GCP course or program be taken. The policy includes links to GCP training courses sponsored by NIAID and NIDA. In addition, NCATS has developed a GCP training program geared to behavioral clinical trial investigators. These courses are free of charge. Other free courses as well as fee-based courses are available.

For more information read the NIH Guide notice announcing the policy and other related FAQs. Continue reading

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During a No-cost Extension, Is There a Minimum Effort Requirement for Key Personnel Named in the Notice of Award, Other than the PI?

With the exception of grant programs that have an effort requirement, or where terms and conditions prohibit such reductions, NIH will not require prior approval for the reduction in effort for Senior/Key personnel named in the Notice of Award (NoA) during a no-cost extension. However, consistent with the NIH Grants Policy Statement Chapter 8.1.1.3, recipients are reminded that for active NIH awards, the PD/PI and other Senior/key personnel named in the NoA must devote a measurable level of effort. Continue reading

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