What Is a “Rolling” Submission Date?

Most funding opportunity announcements (FOAs) and notices of special interest (NOSIs) provide specific due dates or point to our table of standard due dates. Recently, we’ve posted a growing number of funding opportunities indicating “applications will be accepted on a rolling basis.” This practice is not new, but it is more common with “emergency” or “urgent” funding opportunities meant to get funding to the community as quickly as possible to address a critical need (e.g., COVID-19 Funding Opportunities Specific to COVID-19).

You may see a statement in the funding opportunity like …

Applications will be accepted on a rolling basis through April 15, 2021 by 5:00 PM local time of the applicant organization. [Excerpt from NOT-AA-20-011 posted April 16.]

The Key Dates section in this NOSI indicates the first available due date is May 15, 2020. For this example, the earliest you could submit was May 15, 2020 and you can submit any day up to and including April 15, 2021. The notice expires April 16, 2021.

Or, something like …

[Excerpts from Key Dates section of  PAR-20-092]

  • Open Date – January 24, 2020
  • Application Due Date(s) – Applications will be accepted on a rolling basis, beginning on February 24, 2020.
  • Scientific Merit Review

Applications received by May 1, 2020 will be reviewed by August 1, 2020;

Applications received by September 1, 2020 will be reviewed by December 1, 2020;

Applications received by January 1, 2021 will be reviewed by April 1, 2021;

Applications received by May 1, 2021 will be reviewed by August 1, 2021;

Applications received by September 1, 2021 will be reviewed by December 1, 2021;

Applications received by January 1, 2022 will be reviewed by April 1, 2022;

Applications received by May 1, 2022 will be reviewed by August 1, 2022;

Applications received by September 1, 2022 will be reviewed by December 1, 2022.

  • Expiration Date – September 02, 2022

In this example, applications can be submitted any time from January 24, 2020 up to and including September 1, 2022. Applications submitted on or before February 24, 2020 through May 1, 2020 will be reviewed by August 1, 2020. Applications submitted between May 2, 2020 and September 1, 2020 will be reviewed by December 1, 2020. And, so on.

With “rolling” submission dates, we define the first and last days applications will be accepted and you pick the day between them to submit your application.

As always, when in doubt – reach out. Each funding opportunity includes institute contacts ready to assist you with application, review and award timeline questions.

For more frequently asked questions on applying, see our FAQ page.

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