What if you’re one of just a few Authorized Organization Representatives (AORs) at your organization, and the flu strikes close to a large submission deadline leaving you the only AOR in the office? The error correction window is history, and the NIH late policy only allows for late application submissions due to very specific unforeseen circumstances related to the PD/PIs on the application. How can you check on the applications your colleagues have submitted?
Grants.gov allows AORs to view only the applications they have personally submitted. However, they have provided the capability for an AOR to assume E-Business Point of Contact (E-Biz POC) rights in order to view the status of all submissions for the organization’s DUNS. AORs should follow these steps in order to view all submissions.
By the way, if you are the E-Biz POC for your organization and you have not logged into Grants.gov since they released their new security changes in October, we recommend you take a few minutes to do so. You will need to establish a new Grants.gov password to maintain your ability to administer roles for your organization. A recent NIH eRA eSubmission Items of Interest message provides instructions for E-Biz POCs to establish a new password. A new Grants.gov Web page also addresses this issue.
Remember—account password problems and unplanned AOR absences are not system issues, nor are they acceptable reasons to submit under the NIH late policy. So be prepared and take advantage of the E-Biz POC feature.