Time to Get On Board! xTrain Required Jan. 1


Beginning January 1, 2011, use of the eRA Commons xTrain system will be required to electronically prepare and submit statement of appointment forms (PHS 2271) and termination notices (PHS 416-7) for NIH institutional research training grants, individual fellowships, research education, and institutional career development awards. After January 1, NIH will not accept paper appointment forms and termination notices. Paper submissions will be considered noncompliant, and grantees will be required to resubmit appointment forms and termination notices electronically using xTrain.

The requirement for electronic submission of appointment forms and termination notices will affect grantees receiving the following institutional research training grants and individual fellowship awards:

  • Kirschstein-NRSA undergraduate institutional training grants (T34 – appointment forms only)
  • Kirschstein-NRSA pre-doctoral and post-doctoral institutional training grants (T32, T35, T90, TL1 and TU2)
  • National Library of Medicine institutional training grants (T15)
  • Kirschstein-NRSA individual fellowships (F30, F31, F32 and F33 – termination notices only)
  • For research education awards and institutional career development awards (R25, R90, K12, KL2 and KM1), grantees should check with the awarding institute or center to determine if their grant program requires appointment and termination forms and, therefore, submission via xTrain. For further details, see NOT-OD-11-xxx.

    To assist potential users, the eRA web page for Institutional Research Training and Career Development Awards includes training materials and instructions for submitting forms electronically. For new users who would like to try out the xTrain system and learn about its features in a sample environment, xTrain is also available on the Commons Demo site.

    To facilitate appointment making through xTrain, NIH recommends that institutions consider routinely establishing eRA Commons accounts for training grant-eligible students and postdoctorates. Where useful, investigators may also delegate their xTrain authority to an assistant or department administrator.