If You Run Into SAM Registration Processing Delays, We’ve Got Your Back


GSA now requires entities who are updating or renewing their SAM registration  to provide an original, signed and notarized letter stating that the organizational official registering the organization is the authorized administrator. The new process is slowing processing time for registrations and GSA is unable to provide estimated  processing time frames. NIH encourages applicants and recipients with existing SAM accounts to review their account information and begin the renewal process well in advance of the expiration date, to ensure all renewals are competed on time. But if you started early and the registration process isn’t complete by the application deadline, don’t fret, we recognize this could be due to reasons beyond your control.

Under normal circumstances the NIH late application policy does not allow late submissions due to failure to complete or renew required registrations. But because this is a system issue impacting all applicants and recipients across the Federal government NIH has issued a notice that makes an exception to our late application policy until the issue is resolved. If an entity has submitted all SAM renewal documentation before the application due date, but the renewal is not completed prior to the application due date, NIH will accept late applications within the two-week late window, so long as all other aspects of the application are compliant and consistent with the funding opportunity announcement requirements. Requests for accommodations beyond the two-week late window will be considered on a case-by-case basis. NOT-OD-18-188 provides further details.

UPDATE: Effective June 29, 2018, entities who create or update their registration no longer need to have an approved Entity Administration notarized letter on file before their registration is activated. More details on these changes can be found on the GSA website.


  1. It is interesting to see that in SAM.GOV when performing a search of at how many companies with the letter A are active in SAM the number shows as 15,753 yet how many are inactive 34,777. It makes you wonder how many of these INACTIVE companies CAN NOT do business with the FEDERAL GOVERNMENT because of DELAYS in a form “being in transit/ processing by the USA government” making it very difficult for the SMALL BUSINESS to DO BUSINESS with the GOVERNMENT

  2. It took two months after sending the notarized letter. Contacted GSA to ask what was going on and received a completed registration notice almost immediately. Glad to see that the funding agencies like NIH have gotten the GSA to end this new regulation.

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