At the discretion of NIH, grant applicants are at times allowed to submit materials for peer review that are in addition to the originally submitted application. While often good news for applicants, the policy also prompts further questions on submitting such materials. For example:
Q. Who do I contact if I need to submit important additional material before the peer review meeting?
A. Applicants are instructed to contact the assigned NIH Scientific Review Officer (SRO). Acceptance of additional materials is at the discretion of the SRO.
Q: Are there any deadlines for submitting additional materials before the peer review meeting?
A: The deadline for receipt of additional materials is 30 calendar days prior to the peer review meeting.
To provide guidance for questions, consistency in the peer review process and to clarify existing policy, NIH has developed a set of Best Practice Guidelines for accepting additional grant application materials. The guidelines also remind applicants that the opportunity to submit additional material should not be used as a means to circumvent submission deadlines, page limitations or content requirements. The final decision to accept additional material before peer review rests solely with the Scientific Review Officer.
For more information, read the NIH Guide Notice on NIH Policy on Submission of Additional Grant Materials and the related NIH Best Practice Guidelines for Accepting Additional Grant Materials housed on the Peer Review Policies and Practices page.
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